People Who Plan Events
info@planbear.co.kr · +82 2-6953-0582 · +82 2-6734-1008
PLANBEAR TECH
The Event Planner's Schedule Note
3 AM, eyes bloodshot.
Ever sat in front of a laptop like that?
We have.
We are people who have spent ten years on event sites. Taking client calls while digging through chat threads, losing track of Excel file versions, exchanging glances when someone asks “who is handling this?” Then walking into the venue at dawn in a cold sweat.
“Now? One link and it's done.”
Last year, when a teammate suddenly quit, we pulled two all-nighters. Files were scattered across Dropbox, Google Drive, and personal laptops. The client kept calling, and we couldn't even tell which version was the right one.
“Now? We hand everyone involved a single link, and that's it. Clients check it on their own. The ‘what's happening now?’ calls are simply gone. And you know the thing that arrives every morning? The committee chair loves it most. He stays informed without us reporting a thing.”
“The banner? I thought that was next week”
Catering, sound, video, and print. Four vendors moving at once. At D-3 we asked where the banner was, and the print shop said, “Wait, wasn't that next week?”
“This year was different. We shared it with everyone. As deadlines approach, they check on their own. Thanks to that, we wrapped up with room to spare by D-1.”
PLANBEAR pursues efficiency.
Managers escape the grunt work. Final.xlsx, final_FINAL.xlsx... nightmare files, and feedback that arrives with nothing marked up.
What matters is Set in Stone. And when needed, flexible: with granular roles and assignments, everyone sees only what they need to see.
Explain it in words and you'll say, “oh, we can do that with Excel too.” You're right. It's brutally laborious, but an event doesn't fail without this.
But these days, the condition of the working team, the secretariat and the PCO, matters too.
The era of grinding yourself down for events is over.
Of course we lost sleep building it. But this solution, dense with hard-won domain knowledge, becomes a tonic when you are truly exhausted.
That is the strength of PLANBEAR's academic planning team.
Relaxed, yet delivering more.