01
Typos disappear
Letters from this system involve no step where a human transcribes anything. The nights spent recounting a spelling in front of the fortieth letter disappear with them.
한국어
People Who Plan Events
info@planbear.co.kr · +82 2-6953-0582 · +82 2-6734-1008
PLANBEAR TECH
Visa for Guests
A visa invitation letter supply system for congress secretariats, built by the people who used to do this every day.
Half a dayOne click
Three weeks to the event, 2:47 AM: a familiar email arrives
INBOX · 02:47 AM
“Could you send my invitation letter? My visa appointment is next week.”
Every international congress secretariat knows this sentence. And knows that it is midday in Warsaw while all of Seoul is asleep.
You hunt through the Excel roster. Kim, or Kimm? One letter off from the passport and the embassy sends the papers back.
You paste names and passport numbers into a Word template. Around the fortieth letter, your eyes stop trusting spellings.
The moment you hit send, the next email is waiting: 'Any update on my letter?' Thanks to time zones, this exchange always runs through the night.
Forty speakers, forty rounds of this. The secretariat quietly becomes a letter factory.
“Click approve, and you are done. The system handles the rest.”
What changes
02
The secretariat's inbox goes quiet
'Any update on my letter?' Participants check for themselves whenever they wonder. The hours once spent answering dawn emails stay with the secretariat.
03
Passport details travel only to their owner's inbox
A name and an email address are printed on business cards; on their own they unlock no document here. A finished letter opens only through a link with a lifespan, delivered to the applicant's own inbox.
04
Societies never mix
One system can make letters for many societies, yet a cardiology letter leaving under a nephrology name is structurally impossible.
One international congress means dozens of letters. This alone used to lock up a full staff member. Now you press approve and get back to your real work before the coffee goes cold.
Easy, fast, and safe.